Customer Success Story:
Röchling Automotive adds large file sharing to IBM Notes with Thru

Röchling Automotive logo

Customer Size
4,000+ employees

Country or Region
Germany

Industry
Automotive Manufacturing

Customer Profile
Manufactures systems and components made of polymer materials and natural fiber plastic composites for the automotive industry.

Business Situation
Problems with its file transfer solutions such as slow file transfers, attachments too large for IBM Notes, slow speeds and issues passing data through China.

Solution
Röchling Automotive chose the Thru Add-In for IBM Notes based on treeMailS and Thru OptiSPEED™ to enable fast large file transfers for its thousands of users.

Benefits

  • File transfers are now up to 20x faster, rapidly accelerating global collaboration
  • No file size limit for IBM Notes attachments
  • Administrators deployed the new solution quickly to thousands with ease
  • Users did not have to spend hours learning a new solution
  • Improved security and productivity
  • Cut costs on its IBM Domino server storage

roechling.com

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The Röchling Group is one of the world’s leading companies with a broad technology base that extends to all areas of plastics processing. Its automotive division, Röchling Automotive SE & Co. KG, manufactures systems and components made of polymer materials and natural fiber plastic composites for the automotive industry. With more than 8,500 employees, the company operates globally with 36 locations spread over four continents.

Challenge

As a leader in the automotive manufacturing industry, Röchling Automotive has thousands of employees who collaborate from offices that span across four continents with the main locations in Europe, United States, China and Brazil. Their business processes require employees to share large files (e.g., CAD files up to 5GB) across multiple geographies with customers, partners and vendors.

For ad-hoc file transfers, Röchling Automotive was using different file sharing solutions, which started to become burdensome for employees to get work done efficiently and for IT to manage. Some of the top problems Röchling faced with its file sharing solutions were:

  • IBM Domino email server burdened by large attachment transfers and storage.
  • Slow file transfers.
  • No audit of file activities.
  • Unsanctioned file sharing services being used.
  • Issues passing data through the Chinese firewall.

Objectives

Röchling searched for a secure file transfer solution to meet their requirements:

  • Integrate with its existing IBM Domino server.
  • Satisfy its high speed requirements.
  • Streamline global collaboration.
  • Scalability to support its thousands of employees, customers, vendors and partners.

Solution

In order to fulfill its unique requirements, Röchling Automotive chose the Thru File Exchange and Collaboration Platform and its Add-In for IBM Notes based on treeMailS technology.

With integration of Thru, Röchling Automotive’s thousands of users can now securely send files of any size from their existing IBM Notes clients without the email client ever being blocked. IT administrators can set policies for the Thru Add-In for IBM Notes to require file transfers to be sent with Thru when attachments are over a specific file size. Administrators can also set several other custom policies, such as setting the maximum lifetime for a file package or making it mandatory to send using Thru from specific file directories. After file transfers are sent, all transactions are recorded in Thru and can be easily analyzed and reported by administrators.

To solve problems with slow file transfer speeds and issues passing data through China, Röchling Automotive now uses Thru’s global network of data centers powered by Thru OptiSPEED technology. Using OptiSPEED, file uploads and downloads are automatically re-routed around global network congestion points via “cloud-optimized routing” technology; this improves file uploads and downloads by up to 20x the original speeds. To further improve collaboration in shared folders over long distances, Thru Mirroring technology is used to automatically mirror folders to other data centers and provide faster access to data.

Results

Now that Röchling Automotive is using Thru as its single global file sharing solution, significant benefits are being realized that were not possible with its previous solution, including:

  • 20x faster file/folder uploads and downloads – A combination of Thru OptiSPEED and Mirroring technology allows users to now send, upload and download content faster from anywhere.
  • Fast deployment and easy administration – A significant advantage Röchling Automotive experienced with the Thru Add-In for IBM Notes based on treeMailS was how fast the solution could be deployed to thousands of users and the ease of administration (e.g., user management, viewing audit logs, etc.). Since the solution is seamlessly integrated in the backend of IBM Notes, administrators did not have to spend hours training end users to use the new solution.
  • Cost savings and performance improvements – By removing the burden of large file attachments from its IBM Domino environment, the company cut costs on Domino storage and improved server performance.
  • Improved security and productivity – By integrating Thru to IBM Notes, Röchling Automotive’s users now transfer data more securely with features like encryption and antivirus scanning that is performed on all file transfers and cloud storage.
  • IT administrators now have greater visibility and control – The Thru Audit tool and access controls has enabled administrators to have greater visibility and control of company data and can run reports on all actions in Thru.

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