Ad Hoc Secure File Sharing

Manually share files securely and easily

Ad hoc file sharing is the manual transfer of digital files from person to person through email, instant messaging or file sharing apps. Virtually all businesses rely on ad hoc file attachments to exchange information with customers and partners, but standard ad hoc tools cause business issues such as file size limits, no visibility of sent files and a lack of data security.

To address these issues, ad hoc file sharing solutions were developed. Enterprise-level ad hoc file transfer services enable employees to email large files and add advanced security features such as encryption, tracking of every action, download expiration and notifications.

Ad Hoc File Transfer for Business Users

diagram of person using Thru to achieve secure ad hoc file sharing

Thru ensures protected ad hoc file exchange by managing user access to a secure cloud via multiple integration points with productivity applications. Users easily share files of any size or type through web portals, email add-ins and CRM connectors.

Thru tracks all sender and recipient file activity which is available for data analysis in a web-based dashboard. At a very granular level, users can select which email notifications to receive on file activity in each folder. This is especially useful when a folder and its files are shared among multiple users.

Share Files in Emails

Users easily upload files by dragging and dropping them in the web-based portal or Microsoft Outlook side panel. Deep integration with Microsoft Office 365 APIs allows users to attach and send files—and even folders—to emails while working in Outlook. Our Salesforce integration allows distribution of file attachments in familiar email forms.

Monitor Ad Hoc File Sharing

Our Microsoft and Salesforce integrations provide additional security layers and monitoring capabilities of file transfers. Administrators can control user access and permissions. Data on the recipient side is protected with authentication and a secure message capability. Users are notified on file delivery events and activities can be recorded in the CRM.

Track All File Transfers

Thru collects all file and folder sharing activities into a stream for comprehensive reporting and auditing. The activity stream includes date/time and operations performed on the data.

See overview demo of the ad hoc file sharing portal » [6:46]

See demo of admin capabilities in the ad hoc file sharing portal » [7:53]

Securely Receive Files from Anyone

To securely receive files from customers, partners, vendors or anyone, assign Thru Dropbox™ folders to your users. Links to Thru Dropbox™ can be added to email signatures, company websites or anywhere hyperlinks are supported. For additional protection, require external senders to self-register and then authenticate prior to uploading files to a user’s Thru Dropbox™.

In addition to file sharing capabilities, Thru Dropbox™ provides an encrypted message area to securely share confidential messages. Other features in the file upload page include reCAPTCHA challenge, your company’s logo and customizable confidentiality statement.

Reduce Ad Hoc File Sharing Risks

Thru adds visibility to file transfers by providing functionality such as

  • Versioning records timelines of all previous versions of files.
  • Restore functionality allows replacement of the current version of a file with a previous version.
  • Activity stream of each version shows transaction history of that particular version.
  • Detailed auditing and conflict handling information increases visibility of file transactions for administrators.

Users Securely Share Large Files over Email

Large File Transfer Challenge

Sport Clips, the fastest-growing hair care franchises in the United States, was searching for a Microsoft Outlook integration to provide large file attachment functionality for its emails.

Ad Hoc File Sharing Solution

Sport Clips is now able to easily exchange large files and has additional benefits that were not available with its previous file sharing solution, such as sharing files directly from Outlook side panel, added protection of shared files and granular tracking of sent files.


Have questions about ad hoc file sharing or want to see a demo?

Please contact us! Since 2002, we have analyzed, discussed and solved file transfer challenges.


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